ACTION : Leave request and approval for 2022-2023

At the end of each fiscal year, the Human Resources team must update, close out and reset the HR Self-Service System to get ready for the new year. Consequently, we are asking you to take the following actions in the system:.

Employees:

• Before March 31, 2023: Submit and obtain approval for any outstanding leave requests in the HR Self-Service System.
• Starting April 1, 2023: The HR Self-Service System will be accessible to submit leave requests only for the 2023-2024 fiscal year. Leave requests with an effective date prior to April 1will have to be submitted using the Application for Leave form via the Service Desk – HR Compensation.
• Starting April 17, 2023: The integration of all leave balances the HR Self-Service System will take place over the weekend of April 15 and 16. As of April 17, you are encouraged to check your balances and report any discrepancies to the Service Desk – HR Compensation.
• Compensatory leave: Compensatory leave requests issued based on accumulated overtime may only be submitted once the year-end process is completed.

 Managers:

• By March 31, 2023: Process all leave requests including amendments in the HR Self-Service System.
• For requests that cannot be submitted through the system:
  • Leaves: Send the completed and approved Application for Leave form through the Service Desk – HR Compensation.
  • Overtime: Send thecompleted andapproved Time Worked and Extra Duty Report form through the Service Desk – HR Compensation.
• Important: All leave requests and amendments submitted by employees that have not been processed by March 31 will automatically be approved in the system. However, amendment requests pending deletion, such as cancellation requests, will automatically be denied on April 1.

You can access the detailed procedures for employees, supervisors, and third-party leave requesters at all times.

If you have questions regarding conditions of leave or your leave balances, please refer to the collective agreement or contact your manager.

For all technical questions, visit the Service Desk – HR Systems & Reporting to submit a ticket for assistance and track your request.

Thank you,

Réa McKay

Vice-president, Human Resources & Employee Wellness

Human Resources & Employee Wellness Directorate