Appendix — Classes of records

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Institution-specific classes of records describe the records created, collected and maintained by a federal institution as evidence or sources of information in support of its own programs and activities.

Aquatic invasive species prevention permits

Description

Includes information on the movement of watercraft and water-related gear into and around park waters including location of last use, type of watercraft and other water gear, location of next intended use and condition of watercraft and other water gear, for the purpose of protecting aquatic ecosystems from the introduction and spread of aquatic invasive species.

Document types

Permits application forms; restricted activity orders; guidelines and standards of practice; program manuals and standard operating procedures; databases; summary reports and analyses of aggregated data resulting from permit information.

Record number

PC PAEC HRC AIS 001

Claims and Litigation Program

Description

Information resources pertain to incidents and/or accidents that have occurred on Parks Canada sites to make administrative decisions on property damage and personal injuries claims. This also includes information resources related to the operation, maintenance and/or design of Parks Canada’s assets and infrastructures. These functions are guided by key governance instruments, including the Treasury Board’s Framework on the Management of Risk, Guide to Claims and Directive on Payment, the Parks Canada Delegation Matrix, and the Delegation of Spending and Financial Authorities Supporting Notes.

Document types

This bank contains documents such as claim release forms; incident reports; witness statements; photographs and videos; insurance policy documents; investigation notes; legal opinions; settlement policy, and any supporting documentation used by Parks Canada in making administrative decisions related to property damage or personal injury claims. It will also include inspection reports on maintenance of facilities; operation and maintenance standards; maintenance schedules; and safety directives.

Record number

PC TTI THM CP 001

Compensation claims regulation

Description

Information concerning claims against the Crown by members of the public about highways operation and maintenance.

Document types

Claims; court decisions; estimates; and investigation reports.

Record number

PC TTI THM HM 001

Cultural resource management

Description

Information on cultural resource management in national parks, including heritage buildings and archaeology.

Document types

Reports and studies; policies, regulations, guidelines and standards of practice; ecological monitoring and reporting guidelines; reports data resulting from Cultural resource management programs. Includes collection and site databases.

Record number

PC HRC NP CRM 007

Environmental assessment

Description

Information related to the implementation of the Impact Assessment Act, the Mackenzie Valley Resource Management Act, the Yukon Environmental and Socioeconomic Assessment Act, Nunavut Planning and Project Assessment Act, the Cabinet Directive on Environmental Assessment of Policy, Plan and Program Proposals, applicable components of the Inuvialuit Final Agreement and Parks Canada policy on impact assessment.

Document types

Project-level assessments; strategic environmental assessments; policies (including directives, guidelines, operational procedures); reports and analyses related to natural and cultural resources; briefing notes; public statements and notices of decision; web content; training documents; and monitoring reports.

Record number

PC HRC NP EA 001

Fire management

Description

Information on wildfire management in national parks and historic sites including, weather, fire ecology, wildfire management, prescribed fire and fuel management, policy and standards for the management of fires.

Document types

Policy and standard documents; guidelines and reference information for wildfire and prescribed fire management; fire danger and fire situation reports; contracts and agreements for fire equipment and services; planning and report documents related to wildfires and prescribed fires; annual reviews and reports on individual and program fire activities; scientific reports related to fire management.

Record number

PC HRC NP FM 002

General Class Grants and Contributions Program

Description

This class of records consists of information related to the administration of Parks Canada’s General Class Grants and Contributions Program, which support activities and projects aligned with the Agency’s mandate to protect and present Canada’s natural and cultural heritage.

Document types

Application forms and supporting documentation; eligibility assessments and scoring sheets; funding agreements and amendments; financial statements and payment records; progress and final reports; audit and compliance reviews; correspondence with applicants and recipients; reports; tools and methodologies; monitoring; and reporting.

Record number

PCA IS CFOD 001

Highway management avalanche control

Description

Documentation on avalanche control activities with the main purpose of keeping through highways open.

Document types

Plans; schedules; safety directives; incident reports; artillery firing and ammunition logs; explosives usage records; training operators' records; unexploded ordnance records; memoranda of understanding; and contracts.

Record number

PC TTI THM AC 002

Highway management impact on wildlife

Description

Information on all types of wildlife in national parks and national historic sites, including the management and protection of wild animals, birds, fish and insects as it relates to wildlife safety mitigation, such as highway overpasses on the Trans-Canada Highway in Banff National Park.

Document types

Regulations; surveys; studies on the impact of highways on wildlife; wildlife/vehicle collision data and wildlife safety mitigation strategies; video and still photography.

Record number

PC TTI THM IW 004

Highway management information and outreach

Description

Information on activities related to the general management and operational responsibilities of the Parks Canada Agency as they pertain to the integration of highways. These responsibilities may include information exchanges with foreign countries; the identification of hours of operation, levels of service, awards and honours; co-operative activities with public and private organizations; capital development projects and planning systems; operational planning and management improvements; central system program evaluation; and public consultation and participation.

Document types

Inventories; management and research documents; signs; general surveys and studies; written communications; agreements for cooperation or services.

Record number

PC TTI THM IO 005

Highway management infrastructure projects

Description

Information on infrastructure projects carried out for Parks Canada in relation to the planning, design, construction, operation, maintenance, equipment, services, utilities, facilities, claims and evaluation of highways (see also Highway Management Information and Outreach).

Document types

Feasibility studies; options analysis documents; risk assessments; schedules; contracts; project briefs; design data; cost estimates; progress reports; financial reports; and project schedules.

Record number

PC TTI THM EP 003

Highway management technical references

Description

Reference materials concerning traffic, management operations, snow removal, safety standards for highways, engineering and projects in national parks, a national historic site and related historic highways.

Document types

Reports; paper and electronic plans, drawings, specifications (contract, construction and manufacturing); codes; standards and guidelines; "as-built" information for specifications; archaeological reports; feasibility studies; field notes; summaries; synopsis; training packages.

Record number

PC TTI THM TR 006

Highway operations and maintenance

Description

Information concerning the safe operation and maintenance of highways.

Document types

Inspection reports on bridges, roads, snow sheds, slopes and culverts; operation and maintenance standards; maintenance schedules; incident reports; training records; safety directives; media lines; and communiqués.

Record number

PC TTI THM OM 007

Land use planning activities

Description

This class of records contains documents and information created, collected, and maintained as evidence of activities related to the review and processing of land use planning permits and approval applications. These records relate to the delivery of land use planning services, the application of Parks Canada’s Master List of Fees, the development and implementation of service standards, the permitting process, remissions and associated policies, and the terms and conditions governing land use permits and agreements. The records also include information related to projects undertaken on Parks Canada leased or licensed lands, including project planning, design, construction, and compliance documentation.

Document types

The records include feasibility studies, options analysis documents, application forms, project briefs, design data, cost estimates, project schedules, legal documents, correspondence, technical evaluations, compliance reports, administrative decisions, notices, issued permits, tools and logs supporting the management of projects, tasks, and records. This class of records also includes documentation related to projects undertaken on Parks Canada–leased or licensed lands, including architectural drawings, plans and specifications, leases and licenses, environmental assessments and reports, design and construction documentation, copies of relevant legislation, regulation, policies, and records demonstrating compliance with applicable regulatory and contractual requirements.

Record number

PC HPCP RPAD LUPS 001

Law Enforcement Program

Description

Information resources pertaining to criminal investigative services to Federal government departments and agencies for the enforcement of federal statutes. This also includes Information resources pertaining to the emergency management plans in place for all level of the organization (detachment, district and division). This contributes to improving the Government's readiness and response to events and incidents.

Document types

Investigation and occurrence reports, threat assessments, statements, exhibit reports, court briefs, copies of court documents such as summonses, warrants and in some instances records relating to criminal histories. correspondence, policies and guidelines, memorandum of understanding, agreements, intelligence analysis, intelligence reports, briefing notes, training manual, statistics, presentations, speaking points, meeting agendas and minutes.

Record number

PC PAEC LEB 001

Learn-to Camp Program

Description

Information pertaining to products and initiatives developed to reach Canadians, in particular Learn-to Camp’s priority audiences, in a variety of settings, to facilitate opportunities to learn about, connect with and appreciate places administered by Parks Canada. Information on the various Learn-to Camp activity offers available at National Historic Sites, National Parks and in the hubs (urban centres).

Document types

Program description, guidelines and reports; factsheets; activity and workshop (virtual and in-person) outlines; printable games; interpretation activities; inventories; newsletters; services and events database; partnering agreements; memorandum of understanding (MOU);contracting documents including statements of work; event permits; promotional materials such as brochures and posters; films; photos; web pages, Learn-to Camp mobile application (PC app); social networking site entries; webinar presentations and notes; visitor studies and researches related to the program; participant surveys and related datasets and reports; attendance statistics related reports and database.

Record number

PC ERVE LTC 001

Mi’kmaw Youth Archaeology Camp Program

Description

Information pertaining to a collaborative initiative between Parks Canada and Indigenous councillors, mentored by Indigenous Elders and Knowledge Holders, including products and initiatives developed to connect Mi’kmaw youth with their ancestral heritage through hands-on archaeological experiences. This provides opportunities to learn about cultural heritage sites such as petroglyphs, traditional knowledge ceremonies like smudging, talking circles as well as support for Mi'kmaw art forms and practices.

Document types

Program description, application and consent form, guidelines, questionnaires and reports; factsheets; interpretation activities; promotional materials, social networking site entries; visitor studies and research related to the program; participant surveys; attendance statistics.

Record number

PC HPCP OPS 001

Mineral resources in national parks and national marine conservation areas

Description

Includes records related to the assessment of mineral and energy potential and to mining, oil and gas activities at or near proposed national parks and national marine conservation areas. Records may include information on mineral and oil and gas exploration and development.

Note

This COR now includes PC HPE NMC MR 002.

Document types

Reports; studies; inventories; mineral claims; exploration licenses.

Record number

PC HPE NP MR 001

National Ecological Corridors Program

Description

Includes records related to the planning and delivery of the National Program for Ecological Corridors. Records may include information related to supporting the creation of ecological corridors, including: Overall program framework, objectives, and outcomes; development of the Criteria for Ecological Corridors; identification and prioritization of the National Priority Areas for Ecological Corridors; planning and implementation of funding streams; negotiation, monitoring and management of funding agreements; input into national and international connectivity policy; engagement session planning and reporting.

Document types

Plans, studies, reports, PowerPoint presentations, geographic information system data, web content, briefing notes, agreement documents, meeting minutes, fact sheets.

Record number

PC HPE NEC 001

National historic site, parks, urban park, heritage canal and marine conservation area facilities and activities

Description

Information on the various facility and activity offers available or potentially available at Canadian national historic sites Parks, National Parks, Urban Park, Heritage Canal and Marine Conservation Area to encourage visitor discovery and enjoyment.

Note

This COR now includes PC VE NP FA 006; PC VE UP FA 002; PC VE HC FA 002; PC VE NMC FA 002.

Document types

National and local assessment results; guidelines; national historic site, Parks, Urban Park, Heritage Canal and Marine Conservation Area activities; services and events database; Leave-No-Trace guidelines; partnering agreements; event permits; trail, signage and accessibility guidelines.

Record number

PC VE NHS FA 002

National historic sites and national parks conservation - engineering and architectural projects

Description

Information on engineering and architectural projects carried out for the conservation of national historic sites and national parks, including planning, design, construction, operation, maintenance, equipment, services, utilities, facilities, claims and evaluation.

Note

This COR now includes PC HRC NHS EAP 003.

Document types

Project authorization forms; project briefs; design data; cost estimates; management reports; and project schedules.

Record number

PC HRC NP EAP 004

National historic sites conservation - engineering and architectural projects

Description

Information on engineering and architectural projects carried out for the conservation of national historic sites administered by Parks Canada, including planning, design, construction, operation, maintenance, equipment, services, utilities, facilities, claims and evaluation.

Document types

Project authorization forms; project briefs; design data; cost estimates; management reports; and project schedules.

Record number

PC HRC NHS EAP 003

National historic sites conservation - environmental protection

Description

Information on environmental protection in national historic sites, including pollution of air, land and water, as well as regulations, studies and reports concerning environmental protection.

Document types

Correspondence and reports on environmental protection; documents on pollution and pollutants; regulations; reports and official minutes; surveys; and studies.

Record number

PC HRC NHS EP 004

National historic sites conservation - resource management

Description

Includes records related to natural and cultural resources protection in national historic sites.

Document types

Reports; archaeological reports; studies; inventories; surveys; policies, regulations and guidelines; standards of practice; licenses and permits. Collection and site databases

Record number

PC HRC NHS RM 005

National historic sites conservation - water resources

Description

Information on water levels, water rights, hydro power development, hydrometric networks and use of water resources in national historic sites.

Document types

Hydrological surveys; regulations; reports; surveys; and studies.

Record number

PC HRC NHS WR 006

National historic sites conservation programs

Description

Information on the conservation of commemorative integrity of national historic sites on lands administered by Parks Canada.

Document types

Commemorative integrity statements; evaluations; policies, legislation and regulations; Canadian Register of Historic Places; Directory of Federal Heritage Designations; standards and guidelines; historical, architectural and archaeological reports; training materials; data bases; management plans.

Record number

PC HRC NHS CP 002

National historic sites historical and contemporary technical references

Description

Technical reference documentation regarding national historic sites.

Document types

Plans; drawings; specifications (contract, construction and manufacturing); standards and guidelines; "as-found" information; archaeological reports; feasibility studies; field notes; general information; and training packages.

Record number

PC HPE NHS CTR 001

National historic sites, national parks, urban park, marine conservation areas and Canada heritage canals sites visitor management

Description

Information regarding Parks Canada’s service commitment on National historic sites, parks, urban park, marine conservation area and Canada’s heritage canals. Also includes information regarding Parks Canada's service commitment to visitors, partners and colleagues, allowing the Agency to provide information and exceptional service to visitors to help promote memorable experiences.

Note

This COR now includes PC VE NP VM 007; PC VE UP VM 004; PC VE NMC VM 004 and PC VE HC VM 004.

Document types

Service standards for National historic sites, parks, urban park, marine conservation area and Canada’s heritage ; National and local assessment results; reports and backgrounders that contributed to the development of the standards; service delivery targets; information brochures; inventories; detailed descriptions of national park campgrounds and heritage canal facilities and activities offers; operational guidelines; quality visitor service guidelines; signage and accessibility guidelines; Leave-No-Trace guidelines; best-practice templates; Canadian school mailing addresses; event calendars; awards and honours; historical performance data and forecasting estimates; monthly attendance data for national parks; daily/monthly campground utilization at national parks; Partnering agreements; events permits.

Record number

PC VE NHS VM 004

National Information Services

Description

Information pertaining to support for reservations, technical issues, and general inquiries related to national parks, historic sites, and marine conservation areas. Services include resolving online system problems, and offering information about park access, fees, and seasonal programs. Additional transaction fees may apply when booking by phone.

Document types

Media analyses, communication strategies and plans, internal staff updates, fact sheets, media advisories, questions and answers, calendars of planned events, presentation materials, institutional communication policies, guidelines, standards, and procedures, official notices and pamphlets, service and client satisfaction studies, crisis and emergency communication frameworks and policies, documentation related to the National Information Services, brochures, web content, and institutional publications in all formats.

Record number

PC VEP OS 001

National marine conservation areas and national urban park management

Description

Includes records related to natural and cultural heritage protection in national marine and urban park conservation areas and to the planning and establishment of national urban park conservation areas. Records may include information on biology and ecology, species presence and location, rare and endangered species, invasive species, research and monitoring, fishing and harvesting, shipping routes, climate change, ecological restoration, pollution of air, land and water, as well as cultural resources, including shipwrecks.

Note

This COR now includes PC HRC UP RM 004.

Document types

Reports; studies; inventories; surveys; policies, regulations and guidelines; standards of practice; licenses and permits.

Record number

PC HRC NMC RM 003

National marine conservation areas and national urban park management

Description

Includes records related to the administration, management and control of national marine and urban park conservation areas. Records may include information on management planning, zoning, monitoring and reporting, human uses, governance, research, monitoring, Indigenous matters, cooperative management, public consultations.

Note

This COR now includes PC HRC UP CM 003.

Document types

Plans, studies; surveys; inventories; statistics; reports; consultation records; meeting minutes/summaries; pamphlets; newsletters; fact sheets; web content; PowerPoint presentations; briefing notes; leases; licenses and permits; agreements.

Record number

PC HRC NMC CM 002

National parks visitor permits and registrations

Description

Information related to regulated activities within national park boundaries, related to visitor discovery and enjoyment of national parks.

Document types

Permits; inventories; descriptions; and guidelines; reports; internal service delivery agreements, memoranda of understanding with partners; partnering agreements; operational policy documents and operational guidelines.

Record number

PC VE NP VPR 009

National Parks, Marine Conservation Areas and Urban Park Establishment Program

Description

Includes records related to the planning and establishment of national parks, national marine and urban park conservation areas. Records may include information about planning, system planning, identification and selection of potential national park areas, feasibility assessments of proposed national parks, national marines and urban park areas, negotiations of agreements with other governments, including Indigenous organizations, and other federal departments, public consultations, reports to Parliament, strategic environmental assessments, temporary director plans, Indigenous matters and claims, legislative proposals and policies. Records may also include information related to completing the system of national parks and system of national marine conservation areas and to planning the national network of marine protected areas by federal, provincial and territorial marine protected area agencies.

Note

This COR now includes PC HRC UP CP 001; PC HPE NP EP 002.

Document types

Plans; studies; reports; PowerPoint presentations; website content; brochures; newsletters; fact sheets; briefing notes; legal opinions; agreements; meeting minutes and summaries.

Record number

PC HPE NMC EP 001

National Program of Historical Commemoration

Description

Information on the commemoration and designation of sites, persons and events of national historic significance.

Document types

Commemorative integrity statements; Directory of Federal Heritage Designations; Canadian Register of Historic Places; reports; minutes; evaluations; submissions; recommendations; National Historic Sites System Plan; Framework for History and Commemoration; policies, legislation and regulations; historical, architectural and archaeological reports; data base.

Record number

PC HPE NHS EP 001

National Urban Parks Program

Description

Includes records related to the planning, designation and operations of national urban parks. Records may include information about planning, identification and selection of potential national urban park candidate sites, feasibility assessments of proposed national urban parks candidate sites, negotiations of agreements with other governments, including Indigenous governments and other federal government departments, public consultations, reports to Parliament, strategic environmental assessments, interim management plans, indigenous matters and claims, legislative proposals and policies.

Document types

Plans; studies; reports; PowerPoint presentations; web content; brochures; newsletters; factsheets; briefing notes; legal opinions; agreements; meeting minutes and summaries.

Record number

PC HRC UP PC 001

National Volunteer Program

Description

Documents and tools used to engage volunteers to make them feel connected, enrich their lives and make a difference.

Document types

Policies, guidelines, and risk management plans, as well as annual reports, performance summaries, and other program reports. Planning and governance documentation consists of terms of reference, presentations, bulletins, public service announcements, newspaper articles, surveys, user guides, and due diligence tools. Volunteer management records include application forms, registration forms, consent forms, orientation documentation, training materials, attendance records, activity descriptions, and schedules. Operational records cover incident reports, expense forms, and budget allocations. Recognition and evaluation materials include certificates and evaluation forms.

Record number

PC ERVE VEMD 001

Natural resource management

Description

Information on environmental active management in national parks and other protected heritage areas, including botany, ecology, wildlife, human-uses and impacts, forestry management, climate change, ecological monitoring and restoration, pollution of air, land and water.

Document types

Reports and studies; policies, regulations, guidelines, standards of practice; ecological monitoring and reporting guidelines; databases and incident records; and reports data resulting from ecological monitoring programs; video and still photography.

Record number

PC HRC NP NRM 005

Other heritage places conservation - engineering and architectural projects

Description

Information on engineering and architectural projects carried out for the conservation of other heritage places, including planning, design, construction, operation, maintenance, equipment, services, utilities, facilities; claims and evaluation.

Document types

Project authorization forms; project briefs; design data; cost estimates; management reports; and project schedules.

Record number

PC HRC OHP EAP 003

Other heritage places conservation programs

Description

Information on the conservation of historic places of national and international significance, namely national historic sites, heritage railway stations, heritage lighthouses, federal heritage buildings, grave sites of Canadian prime ministers, archaeological sites on federal lands and world heritage sites.

Document types

Canadian Register of Historic Places; Directory of Federal Heritage Designations; Register of Federal Heritage Buildings; standards and guidelines for the conservation of historic places in Canada; correspondence; policies, legislation and regulations; contribution agreements; evaluations; reports; training material; data bases; publications; historical, architectural and archaeological research reports; inventories of federal heritage buildings, heritage railway stations, grave sites of Canadian prime ministers, cultural world heritage sites and heritage lighthouses.

Note

This COR now includes PC HPE OHP EP 001.

Record number

PC HRC OHP CP 001

Other historic sites conservation - environmental protection

Description

Information on environmental protection in other historic sites, including pollution of air, land and water, as well as regulations, studies and reports concerning environmental protection.

Document types

Correspondence and reports on environmental protection; documents on pollution and pollutants; regulations; reports and official minutes; surveys; studies.

Record number

PC HRC OHP EP 004

Outreach products and initiatives

Description

Information pertaining to products and initiatives developed to reach Canadians, in particular Parks Canada’s priority audiences, in a variety of settings, to facilitate opportunities to learn about, connect with and appreciate places administered by Parks Canada.

Document types

Films; broadcasts; mobile applications; social networking site entries; brochures; booklets; factsheets; interpretation panels; exhibits; photos; reports; guidelines; web pages; policies; inventories; research; and newsletters.

Record number

PC PAU EEC 001

Parks Canada Employee Uniform Program

Description

Correspondence relating to the management, catalog, distribution and maintenance of uniforms and equipment for Parks Canada employees.

Document types

Requests, uniform catalogue, approvals, inventory logs, invoices and receipts, supporting documents.

Record number

PC ERVE SSA UP 001

Parks Canada interpretive products

Description

Information related to the various products available to national historic site, national parks, national urban park, national marine conservation areas and heritage canal visitors so that they may experience and understand the significance of the place to Canadians, including the presentation of authentic Indigenous culture experiences and economic business opportunities.

Note

Now includes PC VE NP IP 001; PC VE UP IP 003; PC VE NMC IP 001; PC VE HC IP 001.

Document types

Interpretive work plans; interpreter certification and competency documents; Parks Canada visitor opportunities database; VIA Rail Ocean Route onboard interpretation program description and guidelines; Parks Canada Xplorers Program instructions and guidelines; directives on historic weapons and associated technical manuals and other specific program descriptions and guidelines.

Record number

PC VE NHS IP 001

Parks Canada resource protection, prevention and law enforcement

Description

Prevention and enforcement information focused on the protection, the conservations and, visitor experience contained in the Canada National Parks Act; the Canada National Marine Conservation Areas Act, the Saguenay-St. Lawrence Marine Park Act, the Rouge National Urban Park Act the Species at Risk Act, Migratory Bird Convention Act and its regulations also contained in the Criminal Code and other complementary legislation such as Historic Canals Regulations (pursuant to the Department of Transport Act) for the purpose of protecting the quality of the visitor experience in Parks Canada sites.

Note

This COR now includes PC HRC UP PLE 002; PC HRC NMC PLE 001; PC HRC NHS PLE 001; PC HRC OHP PLE 002; PC VE NP PLE 005; PC VE NMC PLE 003; PC VE NHS PLE 003; PC VE HC PLE 003; PC HRC NP PLE 003; PC TTI TM PLE 002.

Document types

Correspondence; reports (statistical); internal service delivery agreements; memoranda of understanding with partner agencies; incidents and investigation reports: policies (including directives, guidelines, operational procedures, operational policy documents; and operational guidelines); reports and analyses related to incidents on natural and cultural resources and visitor experience; Information System Database.

Record number

PC VE UP PLE 001

Parks Canada visitor safety

Description

Information related to the fostering of a culture respect, self-reliance and safety among visitors to national historic sites, national parks, urban park, marine conservation are and heritage canals places operated by Parks Canada, to help prevent incidents from occurring and to help solve problems before they escalate and require law enforcement measures.

Note

This COR now includes PC VE NP VS 008; PC VE UP VS 005; PC VE NMC VS 005; PC VE HC VS 005.

Document types

Visitor safety program evaluations; national visitor safety management strategy; stakeholder communications; visitor risk management strategies; disclaimers of liability guidelines; occurrence tracking system (now referred to as the Incident and Event Management System) used in national historic sites; national parks; urban park; marine conservation area and heritage canals to record data on search and rescue incidents.

Record number

PC VE NHS VS 005

Park warden HR administration

Description

Correspondence pertaining to employment records for individuals hired or appointed under the Parks Canada Agency Act. Information resources pertaining to the tools including electronic and physical techniques and systems, technical capabilities and investigative expertise provided to investigators.

Document types

Performance monitoring system; evaluations; testing; reviews; presentations; annual and periodic performance evaluations; attendance All documentation located in employee member files; awareness packages for Employee Orientation Program; Investigational and occurrence reports; threat assessments; statements; exhibit reports.

Record number

PC PAEC HR LEB 001

Points of sales services

Description

Information pertaining to products and initiatives developed to reach Canadians, in priority audiences, in a variety of settings, to facilitate opportunities to learn about, connect with and appreciate places administered by Parks Canada. Information on the various activity, purchases, entry, rentals equipment’s, licenses and permits offers available at National Historic Sites, National Parks, National Marine Conservation areas.

Document types

Guidelines and reports; factsheets; activity outlines; interpretation activities; inventories; newsletters; services and events database; partnering agreements; memorandum of understanding (MOU); contracting documents including statements of work; event permits; promotional materials such as brochures and posters; films; photos; visitor studies and researches related to the program; participant surveys and related datasets and reports; attendance statistics related reports and database.

Record number

PC ERVE POS 001

Realty activities

Description

Includes records related to the management of Parks Canada property (for example, land, and other property) in a sustainable and financially responsible manner throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

Records may include information related to leases, licences of occupation, purchases, exchanges, easements, servitudes, acquisitions, disposals, business licences, water permits, special event permits.

Document types

Acquisition case files; maintenance and disposal strategies; appraisal and estimates standards; legal documents; architectural drawings; leases; plans and specifications; environmental assessments and reports; security requirements and standards; deeds and title documents; title claims; properties and facilities management agreements; inventories; and copies of relevant legislation, regulations, and policies.

Record number

PC IS RPAD 005

Research and Collection Permit Program

Description

Includes records related to the administration, management and issuance of cultural, natural science and social science research and collection permits in Parks Canada administered heritage areas.

Note

This COR includes PC HRC NP CRM 007, PC HRC NMC CM 002, PC HRC NHS RM 005.

Document types

Applicant’s guide, online application form, project proposal form, research and collection permits, management bulletins, statistics and reports.

Record number

PC HPCP OCES 001

Species at risk

Description

Information related to the implementation and enforcement of the Species at Risk Act.

Document types

Reports and studies related to species at risk and their habitats; policies, regulations, directives (guiding principles), standards and templates; operational procedures; recovery strategies; action plans; species status assessments produced by the Committee on the Status of Endangered Wildlife in Canada (COSEWIC); habitat maps; spatial analyses; video and still photography.

Record number

PC HRC NP SAR 006

Stakeholder and partner engagement

Description

Documents and tools used to engage stakeholders and partners, including volunteers; the latter are considered privileged stakeholders.

Document types

Policies; reports; guidelines; bulletins; newspaper; presentations; memoranda of understanding; park impact benefit agreements; terms of reference; orders in council; forms; public service announcements; surveys; user guides; and due diligence tools.

Record number

PC PAU SPE 002

Townsite management - infrastructure projects

Description

Information on Infrastructure projects carried out for Parks Canada in relation to planning, design, construction, operation, maintenance, equipment, services, utilities, facilities, claims and evaluation of townsites.

Document types

Feasibility studies; options analysis documents; risk assessments; schedules; contracts; project briefs; design data; cost estimates; progress reports; financial reports; project schedules.

Record number

PC TTI TM EP 001

Townsite management - technical references

Description

Reference materials concerning traffic, management operations, snow removal, safety standards for townsites, engineering and projects in national parks, a national historic site and related historic roads.

Document types

Reports; paper and electronic plans, drawings, specifications (contract, construction and manufacturing); codes; standards and guidelines; "as-built" information for specifications; archaeological reports; feasibility studies; field notes; summary and synopsis; and training packages.

Record number

PC TTI TM TR 003

Townsite operations and maintenance

Description

Information concerning the safe operation and maintenance of townsites.

Document types

Inspection reports on bridges, roads, snow sheds, slopes and culverts; operation and maintenance standards; maintenance schedules; incident reports; training records; safety directives; media lines; and communiqués.

Record number

PC TTI TM OM 004

Visitor promotion

Description

Information related to the promotion of Parks Canada and the opportunities available at national parks, national historic sites and national marine conservation areas.

Document types

Marketing plans for field units, national parks; national historic sites and national marine conservation areas; promotional materials such as brochures and flatsheets; webinar presentations; advertising policies, instructions, plans, requests and approvals; partnering and sponsorships agreements for events and initiatives; policies, standards and guidelines related to the application of the Parks Canada brand; plans and results of travel media relations activities; fee-related consultations; plans; programs and Canada Gazette.

Record number

PC PPS HPP VP 002

Visitors experience research

Description

The Agency creates, collects, and maintains records that serve as evidence of the collection, analysis, and use of visitor related data. The data serve as evidence of how information about visitors is gathered, interpreted, and applied. They provide a document trail of data collection practices, decisions made based on findings. They also document how information is stored, managed, and retained within the branch responsible for visitor, market, and public opinion research.

Document types

Surveys responses, data files, intercept logs; research instruments; questionnaires; moderator guides, interview guides; planning documents; analytical reports, infographics, and summaries. They also include records of methodologies used; data quality checks; and version control documentation.

Record number

PC PPS HPP VER 001

Water resources

Description

Information on water levels, water rights, hydro power development, hydrometric networks and the use of water resources in our national waterways.

Document types

Hydrological surveys; regulations; reports; surveys; and studies.

Record number

PC TTI TWM WR 001

Wildland fire management

Description

Documents and tools used to engage stakeholders and partners, including volunteers; the latter are considered privileged stakeholders.

Document types

Correspondence pertaining to employment records for individuals hired or appointed under the Parks Canada Agency Act. Information resources pertaining to the tolls including electronic and physical techniques and systems, technical capabilities and investigative expertise provided to investigators.

Record number

PC HPCP PAEC FM 001

Youth Employment and Skills Strategy at Parks Canada

Description

Records relating to funding information and youth targets for Field Units, Directorates and external partners who hire youth; Information and correspondence on services, funding, tools and hiring strategies for the youth; reports, statistics and surveys on youth hiring and funding information to meet the requirements of the Youth Employment and Skills Strategy.

Document types

Contribution agreements; program terms and conditions; policies; directives and procedures; frameworks for performance measurement evaluation; financial and activity monitoring reports; surveys; participant information forms.

Record number

PC HR YESS 001